Medistudents Privacy Policy
Effective Date: 19.06.2018


This privacy policy applies between “you”, the User of this Website and Medistudents (“we” or “us”), the owner and provider of this Website. Medistudents takes the privacy of your information very seriously. This privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the Website. Nothing in this privacy policy affects the rights conferred on you by Data Protection Laws.

Please read this privacy policy carefully.

Definitions and interpretation

  1. In this privacy policy, the following definitions are used (incorporating, where applicable, definitions provided in Data Protection Laws):

    “Medistudents” means Medistudents, a partnership operating out of England and Wales whose registered office is at Avon Court, 6 Chequers, Hills Road, Buckhurst Hill, Essex, IG9 5RH.

    “Cookies” means a small text file placed on your computer by this Website when you visit certain parts of the Website and/or when you use certain features of the Website. Details of the cookies used by this Website are set out in the clause below (Cookies);

    “Data” means collectively all information that you submit to Medistudents via the Website, including all personal data;

    “Data Protection Laws” means the General Data Protection Regulation (GDPR), the Privacy and Electronic communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011 and all laws and regulations that implement or amend the foregoing;

    “User” or “You” means any third party that accesses the Website and is not either (i) employed by Medistudents and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Medistudents and accessing the Website in connection with the provision of such services.

    “Website” means the website that you are currently using,, and any apps and sub-domains of this site unless expressly excluded by their own terms and conditions.

  1. In this privacy policy, unless the context requires a different interpretation:

    • The singular includes the plural and vice versa;
    • References to sub-clauses, clauses, schedules or appendices are to sub-clauses, schedules or appendices of this privacy policy;
    • A reference to a person includes firms, companies, government entities, trusts and partnerships;
    • "including" is understood to mean "including without limitation";
    • Reference to any statutory provision includes any modification or amendment of it;
    • The headings and sub-headings do not form part of this privacy policy.

Scope of this privacy policy

  1. This privacy policy applies only to the actions of Medistudents and Users with respect to this Website. It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.

Data collected

  1. We may collect the following Data, which includes personal data, from you:

    • Name;
    • Email address;
    • Password (stored as irreversible hash);
    • Country;
    • University/School;
    • Graduation Year;
    • LinkedIn Profile URL;
    • Payment information (not stored);
    • IP Address (automatically collected);
    • Web browser type and version (automatically collected);
    • Operating system (automatically collected);
    • A list of URLs starting with a referring site, your activity on this Website, and the site you exit to (automatically collected);
    • Page tracking on Medistudents pages in each case, in accordance with this privacy policy.

Our use of Data

  1. For purposes of the Data Protection Laws, Medistudents is the “data controller”.
  2. We may retain any Data, set out in clause 4 above, for up to five years.
  3. Your personal Data will only be used for the purpose for which it was collected. In particular, we may use your personal information to:

    • provide you with services, products or information which you request;
    • to communicate with you, including circulation of relevant news;
    • to send other types of communications to you, for example to notify you about any changes to our services or to answer any enquiries;
    • to administer this website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
    • to improve your interactions with this website, for example by ensuring that content is presented in the most relevant and effective manner for you and for your computer;
    • as part of our efforts to keep this website and internal operations safe and secure;
    • to conduct research into the impact and effectiveness of our work and services;
    • to deal with enquiries and/or complaints made by or about you;
    • to audit and/or administer our accounts;
    • to satisfy legal obligations which are binding on us, for example arising from contracts entered into between you and us or in relation to regulatory, government and/or law enforcement bodies with whom we may work;
    • prevention of fraud, misuse of services or money laundering; and/or
    • enforcement of legal claims.

    We may use your Data to provide you with information about our work, products and/or services which we consider may be of interest to you (for example, about goods or services you previously purchased or used). Where we do this via email, SMS or telephone (if you are registered with the telephone preference service), we will not do so without your consent.

  1. Unless we are obliged or permitted by law to do so, and subject to any third-party disclosures specifically set out in this policy, your Data will not be disclosed to third parties. All personal Data is stored securely in accordance with the principles set out in the Data Protection Laws. For more details on security, see the security clause below (Security).
  1. Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:

    • Internal record keeping;
    • Improvement of our products/services;

    In each case, in accordance with this privacy policy.

  1. Data Protection Laws recognise certain categories of personal information as sensitive and therefore requiring more protection, for example information about your health, ethnicity and political opinions. We will only process your sensitive personal information if there is a valid reason for doing so and where Data Protection Laws allow us to do so. In the unlikely event that we collect and use sensitive personal information about you (such as your health information) we will obtain your explicit consent beforehand.

Lawful processing

  1. Data Protection Law requires us to rely on one or more lawful grounds to process your personal data. We consider the grounds listed below are relevant:

    • Where you have given consent to us for a particular purpose.
    • Where necessary so we can comply with a legal obligation (for example where we are obliged to share your personal information with regulatory bodies who govern our work and services).
    • Where necessary for the performance of a contract to which you are a party or to take steps at your request prior to entering a contract.
    • Where there is a legitimate interest in us doing so.
  1. Data Protection Law allows us to collect and process personal information if it is reasonably necessary to achieve our legitimate interests (as long as that processing is fair, balanced and does not unduly impact your rights). “Legitimate interests” can include your interests, such as when you have requested information or certain goods/services from us, and those of others.

Third party websites and services

  1. Medistudents may, from time to time, employ the services of other parties for dealing with certain processes necessary for the operation of the Website. The providers of such services do not have access to personal data provided by Users of this Website beyond the minimum required to fulfil their duties. Such third parties are held to stringent privacy policies with regards to their handling of personal data provided by Users of this Website.

Links to other websites

  1. This Website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.

Changes of business ownership and control

  1. Medistudents may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of Medistudents. Data provided by Users will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this privacy policy, be permitted to use the Data for the purposes for which it was originally supplied to us.
  1. We may also disclose Data to a prospective purchaser of our business or any part of it.
  1. In the above instances, we will take steps with the aim of ensuring your privacy is protected.

Functionality of the Website

  1. To use all features and functions available on the Website, you may be required to submit certain Data.
  1. You may restrict your internet browser’s use of Cookies. For more information, see the clause below (Cookies).

Your Rights

  1. You have the right to ask for a copy of any of your personal data held by Medistudents (where such personal data is held).
  1. You have the right to request rectification of any personal data held which is not accurate (where such personal data is held).
  1. You also have further rights, conferred under Data Protection Laws where applicable.


  1. Data security is of great importance to Medistudents and to protect your Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected via this Website.
  1. We endeavour to do our best to protect your personal Data. However, transmission of information over the internet is not entirely secure and is done at your own risk. Once we have received your information, we will use appropriate technical and organisational measures designed to protect against unauthorised access. However, we cannot be held liable in the unlikely event of a breach of our technical and organisational measures.


  1. This Website may place and access certain Cookies on your computer. Medistudents uses Cookies to improve your experience of using the Website. Medistudents has carefully chosen these Cookies and has taken steps to ensure that your privacy is protected and respected at all times.
  1. All Cookies used by this Website are used in accordance with Data Protection Laws.
  1. This website may place the following Cookies:

    Analytical/performance cookie

    They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.

    Account services cookie

    They allow users to register and log in to the Website’s user account services, whilst maintaining a logged in state during their browsing session.

  1. You can choose to enable or disable Cookies in your internet browser. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser.
  1. You can choose to delete Cookies at any time; however, you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalisation settings.
  1. It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.


  1. You may not transfer any of your rights under this privacy policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe your rights will not be affected.
  1. If any court or competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extend required, be deemed to be deleted and the validity and enforceability of the other provisions of this privacy policy will not be affected.
  1. Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
  1. This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.

Changes to this privacy policy

  1. Medistudents reserves the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the privacy policy on your first use of the Website following the alterations.

You may contact Medistudents by email at

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